Executive Assistant

Description: 

Advantous Consulting is seeking an Executive Assistant to perform a variety of administrative and clerical tasks. Duties of the Executive Assistant include providing support to Co-Owners, assisting in daily office needs and coordinating the firm’s general administrative activities.  The ideal candidate is organized, resourceful, proactive and detail oriented.

Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to the Co-Owners.

Responsibilities Include:

• Maintain confidentiality in all aspects of client, staff, and company information
• Manage calendar and travel schedules and routinely plan, coordinate, and schedule meetings, including meeting logistics and the resolution of schedule conflicts in a timely manner
• Book travel, including flights, hotel rooms, and rental cars for Co-Owners
• Manage conference room calendars, meeting setup, food orders and deliveries, etc.
• Print meeting materials and any other requested items
• Track Co-Owner’s expenses and maintain monthly reporting
• Assist Co-Owner’s with tracking billable hours in time tracking software
• Prepare and deliver outgoing FedEx, UPS and USPS packages
• Serve as support for Operations Manager
• Assist with planning and organizing special events
• Support department-wide events and initiatives
• Act as the point of contact among Co-owners, employees, clients and other external partners
• Format information for internal and external communication – memos, emails, presentations, reports
• Take minutes during meetings
• Screen and direct phone calls for Co-Owners and distribute mail
• Organize and maintain Co-Owner’s files
• Other duties assigned

Requirements and Skills:

• 2-5 years of previous work experience as an Administrative or Executive Assistant or similar role
• Work experience in a corporate or legal setting is a plus
• Bachelor’s Degree preferred
• Excellent Microsoft Suite knowledge (Outlook, Word, Excel, PowerPoint)
• Outstanding organizational and time management skills
• Familiarity with standard office equipment
• Excellent verbal and written communications skills
• Discretion and confidentiality